Management software for multi-branch aesthetic clinics
One platform to run the whole clinic.
Bookings, customer records, messages from every channel, payments, stock and reports in one place. New staff learn it in a single shift.
One platform for the whole clinic
Everything revolves around one customer record.
Front desk, consultants, therapists, cashiers and the owner all look at the same data. Nothing is typed twice, nobody has to ask again.
Customer record
- From Zalo
- Sat 9:00 AM
- 4 sessions left
- Supplies deducted
- 62% collected
- In today's report
The workflow of every spa and clinic
Six steps every customer goes through. Each one has a place it usually breaks.
Where it breaks
A customer asks for prices and someone notices half an hour later.
- One phone per channel, one person holding it
- Unread messages nobody chases
- Asking again because there is no history
With Qub-X · Omni-channel chat
Every channel in one inbox, tied to the customer record.
- Zalo, Messenger, WhatsApp… whichever channels you already use
- Auto-tagged messages, reply templates
- Book and create orders inside the chat
What changes once you use it
One less chore, one more thing that matters.
- Typing the customer's name againfrom chat to calendar, record, order, stock, report5 times → 1Time for the customer at the deskeyes on the customer, not on a notebook
- Screens opened to confirm one bookingchat, calendar, record, confirmation4 → 1Bookings closed inside the chatno waiting for a reply and changing their mind
- Places to look during a consultationnotebook, Excel, till, phone, filing cabinet5 → 1The right advice the first timeallergies, sessions left and notes already there
- Forgotten aftercare and remindersno longer depends on someone's memory4 messages handledCustomers finishing their treatment planaftercare, check-in, reminder, win-back
- Time spent gathering month-end numbersno more adding up several files by hand2–3 days → 0The owner sees the numbers every morningrevenue, commission, every branch
Figures are step counts measured in the product itself.
WITH YOU FROM DAY ONE
A 14-day trial.The Qub-X team is with you throughout.
Keep working the old way in parallel, with no interruption. The Qub-X team handles data migration, account setup and staff training until the whole clinic is comfortable.
- We move your old dataCustomer records, packages and balances from your old software or Excel, checked before you go live.
- Direct support, right personZalo OA or Messenger, Mon – Sat, 9:00 – 18:00. After hours, messages are handled first thing next shift.Zalo OAMessenger
- Staff learn only their partFront desk, consultants, therapists, cashiers, managers, trained on their own screen.
- Run in parallel, no interruptionKeep your old way for the 14 days; data and settings carry over unchanged to a paid plan.
- Within 24 hoursA call back within 24 hoursWe ask about your size and how you run today.1:1 consultno time limit
- Day 1A plan for your sizeClear pricing before the trial starts.1 planpay for what you use
- Day 1 – 2Your 14-day trial accountSet up for your clinic, existing customers imported.14 daysevery feature
- Day 2 – 14The team stays with you all 14 daysRole-by-role training, switch over when ready.Mon – Sat9:00 – 18:00, no call center
PERMISSIONS & CONTROL
One shared workflow. Everyone sees exactly their part.
Front desk, consultants, therapists, cashiers and managers work in the same system. Each role sees only the data it is allowed to see, and every change leaves a trace.
- Permissions by role and branchCommon roles come ready-made; fine-tune when you need to. Consultants see records without payments, reports are limited per branch.
- Activity logEvery change to records, orders and bookings is logged with who and when.
- One workflow across branchesThe same way to book, collect and keep records at every location; staff moving branches have nothing new to learn.
Interface in Vietnamese, English and Korean, each user picks their own.
MULTI-DEVICE
Desktop, tablet or phone, the same data everywhere.
The front desk works on a computer, therapists check the calendar on a tablet in the room, and the owner opens their phone to see today's revenue.
Full operating control
Revenue, bookings and every branch on one large screen.
FREQUENTLY ASKED QUESTIONS
Common questions before booking a demo.
Answers to common questions about rollout, multi-branch operations, data access, and pricing.
Still have questions?
Talk directly with the Qub-X team about your clinic's operating model.
Book a demo01Can Qub-X replace or connect with the tools our clinic already uses?
Yes. Qub-X can replace disconnected parts such as scheduling, customer records, POS, inboxes and reporting. For tools you need to keep, the team can review what should be integrated and what should be rolled out in phases.
02Can multiple branches operate on one system?
Yes. Qub-X supports multi-branch operations, so owners can see the full picture while each team member works within the right branch and role scope.
03How is data access managed between roles and branches?
Access can be controlled by role, branch and job scope. Front desk, consultants, doctors and managers can each see the data they need without exposing unnecessary information.
04How long does implementation and team training take?
Timing depends on branch count, data migration and current workflows. The demo helps define a practical rollout scope and training plan.
05How is Qub-X pricing calculated?
Pricing depends on the selected package, integration needs, implementation support and operational scale. You can start with a trial to evaluate fit first.
06Which languages does the software support?
Vietnamese, English and Korean. Each user picks their own display language; the clinic's shared data never changes.
BOOK A DEMO
See how Qub-X fits the way your clinic works.
Share how your clinic operates. The Qub-X team will prepare a demo focused on your workflow and needs.
Your demo can focus on